(a) All procurements for which competitive bids are required shall be awarded to the lowest responsible bidder, taking into consideration conformity with the specifications, terms of delivery, and other conditions imposed in the invitation for bids.

(b) The Director of Administrative and Financial Services or designee shall have power to decide as to the lowest responsible bidder for all purchases. In cases where the dollar amount of the bid received from the lowest responsible bidder from within the City is identical to the dollar amount of the bid received from the lowest responsible bidder from without the City, the contract shall be awarded to the bidder from within the City. In cases where none of the bidders are from within the City and where the dollar amount of the bid received from the lowest responsible bidder from within Shawnee County is identical to the dollar amount of the bid received from the lowest responsible bidder from without Shawnee County, the contract shall be awarded to the bidder from within Shawnee County. If a tie bid exists between identically domiciled bidders, a witnessed coin flip shall break the tie.

(c) Any or all bids may be rejected, including a bid that contains any material alteration. The bid of any bidder who has failed to perform satisfactorily on a previous contract with the City may be rejected. In any case where competitive bids are required and where all bids are rejected, new bids may be solicited.

(d) All bids with the names of the bidders and the amounts thereof, together with all documents pertaining to the award of a contract, shall be made a part of a file or record and retained for five years and shall be open to public inspection at all reasonable times. (Ord. 20404 § 3, 1-17-23.)