There is hereby created an administrative review committee, which shall be composed of the City Manager or a designee, who shall serve as chair, a representative of the affected school district, and the member of the City Council whose district is affected by the request for tax exemption. The committee shall meet on call of the chair. The purpose of the administrative review committee shall be to receive and review requests and applications for tax exemptions, to gather and review such additional information as may be deemed necessary to conduct preliminary negotiations with the applicant business and to make such recommendations as deemed advisable to the Council. Administrative review committee records, including applications for tax exemptions, may be withheld from public disclosure as provided for under the Open Records Act (K.S.A. 45-215 et seq.), but shall be available for public inspection when otherwise required by law. The committee is authorized to issue administrative letters of intent when requested by the applicant upon a finding that the public interest requires confidentiality in order to successfully negotiate the location of the prospective business within the City or an expansion of an existing business. Such administrative letters of intent shall not be binding on the Council and shall be superseded by any final action of the Council or by any letter of intent issued by the Council. (Ord. 18477 § 18, 7-12-05; Ord. 18365 § 3, 12-21-04; Ord. 17270 § 4, 6-2-98; Ord. 16349 § 4, 7-23-91. Code 1981 § 42-34. Code 1995 § 138-79.)